Privacy Policy - Verdant People

1. Introduction

Welcome to Verdant People. We are committed to protecting your privacy and handling your data in an open and transparent manner. This Privacy Policy explains how we collect, use, store, and share your personal data when you use our website, services, or interact with us.

Verdant People is a Human Resources Consulting firm based in Manchester, UK. We provide a range of services including Talent Acquisition & Recruitment, Employee Relations Management, and HR Policy Development. By using our services, you agree to the collection and use of information in accordance with this policy.

2. Information We Collect

2.1. Personal Data You Provide Voluntarily

We collect personal information that you voluntarily provide to us when you express an interest in obtaining information about us or our services, when you participate in activities on the website, or otherwise when you contact us. The personal information that we collect depends on the context of your interactions with us and the choices you make, but it may include:

• Contact Data: Name, email address, phone number, company name, postal address.
• Professional Data: CVs, résumés, employment history, qualifications, expertise when you apply for roles or engage with our talent services.
• Communication Data: Content of communications with us, survey responses, feedback.

2.2. Information Collected Automatically

When you visit our website, we may collect certain information automatically from your device. This information may include your IP address, browser type and version, operating system, referral source, length of visit, page views, and website navigation paths, as well as information about the timing, frequency, and pattern of your service use.

This data is primarily needed to maintain the security and operation of our website, and for our internal analytics and reporting purposes.

2.3. Cookies and Tracking Technologies

We use cookies and similar tracking technologies to access or store information. Specific information about how we use such technologies and how you can refuse certain cookies is set out in our Cookie Policy (link not active for demo, but would be here).

3. How We Use Your Information

We use personal information collected via our website for various business purposes described below. We process your personal information for these purposes in reliance on our legitimate business interests, in order to enter into or perform a contract with you, with your consent, and/or for compliance with our legal obligations. We indicate the specific processing grounds we rely on next to each purpose listed below:

• To Deliver Services: To provide and manage the services you have requested, such as talent acquisition, HR policy development, or learning and development programs. (Contractual Necessity, Legitimate Interests)
• To Communicate with You: To send you marketing and promotional communications, updates about our services, and respond to your inquiries. (Consent, Legitimate Interests)
• For Analytics and Website Improvement: To monitor and analyze usage and trends to improve your experience with our website. (Legitimate Interests)
• For Security and Fraud Prevention: To ensure the security of our services and prevent fraudulent activities. (Legitimate Interests, Legal Obligation)
• To Comply with Legal Obligations: To meet our legal obligations and respond to legal requests. (Legal Obligation)

4. Sharing Your Information

We only share information with your consent, to comply with laws, to provide you with services, to protect your rights, or to fulfill business obligations. We may process or share your data that we hold based on the following legal basis:

• Consent: We may process your data if you have given us specific consent to use your personal information for a specific purpose.
• Legitimate Interests: We may process your data when it is reasonably necessary to achieve our legitimate business interests.
• Performance of a Contract: Where we have entered into a contract with you, we may process your personal information to fulfill the terms of our contract.
• Legal Obligations: We may disclose your information where we are legally required to do so in order to comply with applicable law, governmental requests, a judicial proceeding, court order, or legal process.
• Vital Interests: We may disclose your information where we believe it is necessary to investigate, prevent, or take action regarding potential violations of our policies, suspected fraud, situations involving potential threats to the safety of any person and illegal activities, or as evidence in litigation in which we are involved.

We may share your data with third-party vendors, service providers, contractors or agents who perform services for us or on our behalf and require access to such information to do that work. Examples include: data analysis, email delivery, hosting services, customer service and marketing efforts. We only permit these third parties to process your data for specified purposes and in accordance with our instructions and the law.

5. Data Retention

We retain personal information for as long as necessary to fulfill the purposes outlined in this privacy policy, unless otherwise required by law. When we have no ongoing legitimate business need to process your personal information, we will either delete or anonymize it, or, if this is not possible (for example, because your personal information has been stored in backup archives), then we will securely store your personal information and isolate it from any further processing until deletion is possible.

6. Your Privacy Rights

In some regions (like the European Economic Area), you have certain rights under applicable data protection laws. These may include the right to:

• Request access to your personal data.
• Request correction of your personal data.
• Request erasure of your personal data.
• Object to processing of your personal data.
• Request restriction of processing your personal data.
• Request transfer of your personal data.
• Withdraw your consent.

If you wish to exercise any of these rights, please contact us using the details provided below.

7. Security of Your Information

We have implemented appropriate technical and organizational security measures designed to protect the security of any personal information we process. However, please also remember that we cannot guarantee that the internet itself is 100% secure. Although we will do our best to protect your personal information, transmission of personal information to and from our website is at your own risk. You should only access the services within a secure environment.

8. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. The updated version will be indicated by an updated “Revised” date and the updated version will be effective as soon as it is accessible. We encourage you to review this privacy policy frequently to be informed of how we are protecting your information.

9. Contact Us

If you have questions or comments about this policy, you may contact our Data Protection Officer (DPO), by email at [email protected] or by post at: